Administrative Officer
The incumbent serves as Administrative Officer for National Cemetery of the Alleghenies. The primary propose of the position is to perform a wide range of administrative functions for the National Cemetery to include handling:
congressional inquiries, public affairs, budget, FTEE allotment, human resource management functions in administering the facility operational programs, and computer upgrades. Incumbent will assess the productivity, effectiveness, and efficiency of the program operations of a complex cemetery operation and to recommend resolution of problems in a full range of administrative and field activities. Evaluates and monitors the eligibility process to assure that requests are handled timely and compassionately while meeting regulatory requirements. Performs administrative work in one or more of the following areas:
personnel management/administration, budgeting and financial management, procurement and contracting, property management, and/or supply and corresponding laws, rules and regulations. Scope of work encompasses the evaluation of the effectiveness of the organizational mission and its component activities. Incumbent supervises four cemetery representatives in the daily operations of the administrative office. Directs office productivity, ensures team members are actively and continuously trained to enhance employee development and achievement. Is the person in charge in the absence of the Cemetery Director. Performs public outreach as needed. Work schedule:
Required to work Monday through Friday, 8:
00 am to 4:
30 pm. May include occasional weekends. Due to the mission of the National Cemetery, the cemetery cannot be closed for more than 2 consecutive days at any given time. Additionally, when a Federal holiday falls on a Monday or Friday, staff may be required to work on that holiday or a Saturday. All staff is required to work Memorial Day and Veteran's Day each year. Staff will be required to work overtime, weekends and holidays when necessary to meet the needs of the cemetery. Occasionally staff may be called back to the facility to perform emergency overtime work. Compressed/Flexible Schedule:
Not Available Telework:
Not Available Virtual:
This is not a virtual position. Position Description Title/PD#:
Administrative Officer/024880 The full performance level of this position is GS-11. At the GS-09 level, you will perform similar duties but under closer supervision. Promotion Potential:
The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Relocation Expenses:
Not Authorized Financial Disclosure Report:
Required To qualify for this position, applicants must meet all specialized experience and time in grade requirements within 45 days of the closing date of this announcement, 11/25/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements within 45 days of the closing date of this announcement. For a GS 09 position you must have served 52 weeks at the GS-07 and GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If your most recent non-award SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one year time-in-grade, as required by the announcement. In this instance, you must provide an additional non-award SF-50 that clearly demonstrates one year time-in-grade. Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your education and/or experience, as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade in the normal line of progression for the occupation in the organization, the GS-07 level of federal service to be eligible for the GS-09 level OR to the GS-09 level of federal service to be eligible for the GS-11 level . Examples of specialized experience would typically include, but are not limited to:
experience with personnel management, budget management, and office administration providing advice and assistance to managers and staff personnel process and procedures; assisting in staffing needs, recommending appropriate actions or suggesting alternatives; performing financial management work; managing procurement; tracking management of services and activities of work operations in a program or program support setting; preparing recurring and non-recurring statistical reports; conducts studies to collect data. OR, Education:
Applicants may substitute education for the required
Experience:
For the GS-09 level:
Master's Degree or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree, or LL.B., or J.D., if related. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work. For the GS-11:
PH.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree orLL.M., if related. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work. OR, Combination:
Applicants may also combine education and experience to qualify at the GS-09/11 level. To calculate, first identify the percentage of required education you have earned (when substituting, you cannot use the first 36 semester hours of graduate education that you earned). Then the percentage of required experience you possess. Add the two percentages. The total percentage must equal at least 100 percent to qualify at the GS-09/11. For example, an applicant who has 45 semester hours of graduate level education (i.e. 50% of graduate education required) and 6 months of creditable specialized experience (i.e. 50% of the required experience) would equal 100% of the required experience for the position. You will be rated on the following Competencies for this position. Administration and ManagementAnalytical ThinkingCommunicationFinancial ManagementManaging Human Resources Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
Work is performed in both an office setting and field setting with exposure to outside weather conditions. May require occasional travel to Pacific District Office, other National Cemeteries or assignment to the National Training Center in St Louis for training purposes. Public contact may be held away from the worksite for after hours meetings. Work if performed for the most part in a properly heated, lighted and ventilated office setting with common office sounds of typing, conversational voices, and ringing telephones. Assignments may require visits to the field and maintenance areas. Selected applicants will be required to complete an online onboarding process.
Estimated Salary: $20 to $28 per hour based on qualifications.
congressional inquiries, public affairs, budget, FTEE allotment, human resource management functions in administering the facility operational programs, and computer upgrades. Incumbent will assess the productivity, effectiveness, and efficiency of the program operations of a complex cemetery operation and to recommend resolution of problems in a full range of administrative and field activities. Evaluates and monitors the eligibility process to assure that requests are handled timely and compassionately while meeting regulatory requirements. Performs administrative work in one or more of the following areas:
personnel management/administration, budgeting and financial management, procurement and contracting, property management, and/or supply and corresponding laws, rules and regulations. Scope of work encompasses the evaluation of the effectiveness of the organizational mission and its component activities. Incumbent supervises four cemetery representatives in the daily operations of the administrative office. Directs office productivity, ensures team members are actively and continuously trained to enhance employee development and achievement. Is the person in charge in the absence of the Cemetery Director. Performs public outreach as needed. Work schedule:
Required to work Monday through Friday, 8:
00 am to 4:
30 pm. May include occasional weekends. Due to the mission of the National Cemetery, the cemetery cannot be closed for more than 2 consecutive days at any given time. Additionally, when a Federal holiday falls on a Monday or Friday, staff may be required to work on that holiday or a Saturday. All staff is required to work Memorial Day and Veteran's Day each year. Staff will be required to work overtime, weekends and holidays when necessary to meet the needs of the cemetery. Occasionally staff may be called back to the facility to perform emergency overtime work. Compressed/Flexible Schedule:
Not Available Telework:
Not Available Virtual:
This is not a virtual position. Position Description Title/PD#:
Administrative Officer/024880 The full performance level of this position is GS-11. At the GS-09 level, you will perform similar duties but under closer supervision. Promotion Potential:
The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Relocation Expenses:
Not Authorized Financial Disclosure Report:
Required To qualify for this position, applicants must meet all specialized experience and time in grade requirements within 45 days of the closing date of this announcement, 11/25/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements within 45 days of the closing date of this announcement. For a GS 09 position you must have served 52 weeks at the GS-07 and GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If your most recent non-award SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one year time-in-grade, as required by the announcement. In this instance, you must provide an additional non-award SF-50 that clearly demonstrates one year time-in-grade. Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your education and/or experience, as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade in the normal line of progression for the occupation in the organization, the GS-07 level of federal service to be eligible for the GS-09 level OR to the GS-09 level of federal service to be eligible for the GS-11 level . Examples of specialized experience would typically include, but are not limited to:
experience with personnel management, budget management, and office administration providing advice and assistance to managers and staff personnel process and procedures; assisting in staffing needs, recommending appropriate actions or suggesting alternatives; performing financial management work; managing procurement; tracking management of services and activities of work operations in a program or program support setting; preparing recurring and non-recurring statistical reports; conducts studies to collect data. OR, Education:
Applicants may substitute education for the required
Experience:
For the GS-09 level:
Master's Degree or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree, or LL.B., or J.D., if related. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work. For the GS-11:
PH.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree orLL.M., if related. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work. OR, Combination:
Applicants may also combine education and experience to qualify at the GS-09/11 level. To calculate, first identify the percentage of required education you have earned (when substituting, you cannot use the first 36 semester hours of graduate education that you earned). Then the percentage of required experience you possess. Add the two percentages. The total percentage must equal at least 100 percent to qualify at the GS-09/11. For example, an applicant who has 45 semester hours of graduate level education (i.e. 50% of graduate education required) and 6 months of creditable specialized experience (i.e. 50% of the required experience) would equal 100% of the required experience for the position. You will be rated on the following Competencies for this position. Administration and ManagementAnalytical ThinkingCommunicationFinancial ManagementManaging Human Resources Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
Work is performed in both an office setting and field setting with exposure to outside weather conditions. May require occasional travel to Pacific District Office, other National Cemeteries or assignment to the National Training Center in St Louis for training purposes. Public contact may be held away from the worksite for after hours meetings. Work if performed for the most part in a properly heated, lighted and ventilated office setting with common office sounds of typing, conversational voices, and ringing telephones. Assignments may require visits to the field and maintenance areas. Selected applicants will be required to complete an online onboarding process.
- Department:
0341 Administrative Officer - Salary Range:
$54,479 to $85,686 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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